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Finance
AI-Powered Doubt Solving Platform
BillZen — Simple, Powerful Billing & Cashflow Management for Growing Businesses
Algofolks partnered with BillZen to build a modern finance automation platform that helps small and medium businesses manage invoices, track parties, monitor cashflow, and generate intelligent financial reports — all in one place.
Client Overview
BillZen was designed to simplify day-to-day financial operations for business owners who need:
- Easy invoice creation
- Accurate party/customer/vendor tracking
- Real-time cashflow visibility
- Clean financial reports
- Mobile + desktop access
- Simple, fast UX for non-technical users
The goal was to build a lightweight but powerful finance tool that small businesses can use daily without complexity.
The Challenge
Before working with Algofolks, BillZen faced common challenges in the SME finance ecosystem:
- Manual invoicing in Excel/WhatsApp
- Difficulty tracking payments and dues
- No single view of money coming in vs money going out
- No system to manage customers & vendors
- No automated reminders for overdue payments
- Lack of structured reporting for GST, tax, and monthly reviews
They needed a reliable, real-time, easy-to-use platform — built with speed, accuracy, and financial clarity.
What Algofolks Built
Algofolks engineered the entire BillZen ecosystem end-to-end:
Invoice Generation Module
- One-click invoice creation
- Professional templates
- Auto-calc totals, tax, discounts
- PDF & share options
- Invoice status: Paid / Unpaid / Overdue
Outcome :
Businesses created compliant, clean invoices in seconds.
Party Management (Customers & Vendors)
- Complete ledger for each party
- Payment history
- Pending balance
- Credit/debit tracking
- Notes & attachments
Outcome :
Owners finally had a clear 360° view of every customer/vendor.
Cashflow Management System
- Incoming vs outgoing
- Daily, weekly, monthly views
- Expense categorizationns
- Real-time updated charts
- Bank/cash tracking
Outcome :
Business decisions became faster and more informed.
Financial Reporting Engine
- Sales reports
- Outstanding reports
- Expense summaries
- Party-wise ledgers
- Month-wise and year-wise financial insights
Outcome :
Reports that once took hours now take seconds.
Mobile App Experience
- Camera capture with cropping and preview
- Clean, WhatsApp-style chat interface for answers
- History, bookmarks, and notifications
Outcome :
Payment cycles improved and collections increased.
Multi-Device Platform
- Mobile-first UI
- Web dashboard
- Sync across all devices
Outcome :
Business owners could update finance anytime, anywhere.
Results & Impact
React framework for production
| Metric | Impact |
|---|---|
| Increased financial clarity | Owners instantly understood cash position and dues. |
| Faster invoicing | Daily billing time reduced from hours to minutes. |
| Better collections | Automated reminders helped recover overdue payments. |
| Organized ledger history | Every customer/vendor had a transparent transaction summary. |
| Smarter business decisions | Real-time reports improved purchase planning, budgeting, and forecasting. |
Process Flow
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Tech Stack
React
Fast forms, dashboards, charts
Next.js
Fast forms, dashboards, charts
Tailwind CSS
Fast forms, dashboards, charts
Node.js
Invoices, ledgers, cashflow engine, reminders
Express
Invoices, ledgers, cashflow engine, reminders
MongoDB
Invoices, party data, transactions, logs
PostgreSQL
Invoices, party data, transactions, logs
PDF Generator
Invoice generation and document creation
Email/SMS Reminder
Automated payment reminders
Cloud Storage
Invoice storage and backup
Docker
Containerization for deployment
Cloud Hosting
Scalable cloud infrastructure
CI/CD Pipelines
Automated deployment workflows
Caching & Queries
Optimized queries and caching
"BillZen is a modern finance management platform built to help SMEs streamline invoices, parties, payments, and financial reporting. Algofolks engineered a fast, mobile-first solution that brings clarity, speed, and automation to everyday financial workflows."
Team Finance
Education Technology Platform
Project Results
Faster Invoicing
5× quicker invoice creation With ready-made templates, auto-fill, and party linking.
Cashflow Visibility
Real-time cashflow tracking Helps businesses make smarter daily decisions.
Reduced Payment Delays
Automated reminders improved collection cycles Businesses received payments sooner and consistently.
Financial Accuracy
Error rate dropped significantly Auto-calculations and party history removed manual mistakes.
Better Reporting Adoption
High usage of monthly & yearly reports Owners gained clear insights into business performance.
Build Your FinTech Product With Algofolks
Gofolks delivers smart FinTech solutions, from billing and invoicing systems to accounting engines, cashflow dashboards, automation workflows, and mobile-first finance apps.